By: Jason Murphy
There are several good reasons why office paper must be recycled. First, papers used in offices are usually high-grade, and it's a shame to see these quality paper reduced to waste. A staggering 77% of these papers are recyclable. Second, an average business office employee can produce a pound and a half of paper waste in working for a business office daily. Finance offices generate waste paper from two to three pounds per employee daily. Third, production costs can be lowered simply by reducing office paper costs and using used paper whenever possible. Removing office paper from the garbage can reduce waste collection fees by 50%. Fourth, a ton of paper recycled is 6.7 cu yds saved landfill space. Removing this much paper from our waste would prolong the service of present landfill sites. Whether your paper supplies are plain white paper, copier paper, office paper, inkjet paper, or letter paper, these are all easily recycled.
There are easy steps to recycling office paper. Recycling can start as soon as your employees are informed and consulted regarding the adoption of recycling schemes. Make sure that all employees know about the recycling program of your company. Recycling systems as simple as monitoring paper use and separating white paper from colored paper are widely-practiced in most offices. Placing labeled trash cans has proved to be an effective recycling method. Be sure, however, that the cans are placed where waste paper amounts to a significant number like in the computer rooms and records sections. Put the recycling can together in an accessible area so people will actually use them. Consulting the employees who work in that particular area where to position the recycling cans is a good idea. It's always a good idea to separate white papers like bond paper, copier paper, paper supplies, office paper, inkjet paper, and letter paper, together rather than mixing them with other paper like cardboard and newspapers. This way, even if you don't reuse the paper but sell them to recycling shops they will a higher value, since white paper costs more. It's also important to inform the maintenance crew. After all, you wouldn't want to waste your employees' recycling efforts undone by having an uninformed janitor haul your papers and dump them with food garbage. It's advised to train them how the recycling system works.
Lastly, these reams of bond paper, copier paper, paper supplies, office paper, inkjet paper, and letter paper materials can bring you good money. So it's recommended to have a log book or record book handy to record the amount or weight of office paper that came from your company. This way, you can keep track of your paper wastes and evaluate if your recycling paper program is actually working to reduce paper use and waste in your office. Also, by keeping a record and receipt, you can be sure to be properly paid for them by the recycling companies.
Article Directory: http://www.articlecube.com
Sunday, April 1, 2007
How To Scan Images & Step
Every scanner has different scanning instructions. However, the scanning process in general is similar. In this article, you will find all the information you need on how to scan images for different purposes. The useful scanning tips will help you get the maximum performance out of your scanner.
When scanning images, the intended use of the image is important. Are you planning on printing it, sending it as an email or using it on the web? Knowing what you want to do with the scanned image will help you choose the right format for your image. The most common file formats for images are tif, gif, jpg, bmp and psd (Photoshop).
Scanning for Print
If you are going to print out your scanned image, save it as a tif or bmp. The quality of gifs and jpgs in printed documents is inferior to tifs and bmps.
Scanning for Web
If you are going to use your scanned image on the web, save it as a gif or jpg file.
If it is a simple graphic image, save it as a gif file. If you will be scanning photos, save them as jpg files.
Multi-Purpose Scanning
If you are going to both print your scanned image and use it on the web, then save it in a high quality format (psd, tif, or bmp). If needed, you can always open this file later and save it as a web image.
File Formats
TIFF (extension: tif): Used for high-resolution image to be printed
GIF (extension: gif): Used for low-resolution web image, line art, or solid color
JPEG (extension: jpg): Used for low-resolution web image or photograph
Photoshop (extension: psd): Used for high-resolution image to be edited in Photoshop
Bitmap (extension: bmp): Used for high-resolution image to be printed
Knowing what you would like to do with the scanned image will help you choose the right file size. If you are going to use your image on the web, a medium to medium-low quality image will be quite sufficient.
A small image will also load faster on the web page. So you may prefer using lower sizes as the viewers of the image may get impatient waiting for a larger image to load.
For printed images, the file size may need to be higher depending on what type of a document you will use it in. The higher the file size the better the image quality. A higher- size file has a higher resolution. Resolution is the number of pixels (or dots) per inch of image (dpi).
By: Christy Berger
Article Directory: http://www.articledashboard.com
When scanning images, the intended use of the image is important. Are you planning on printing it, sending it as an email or using it on the web? Knowing what you want to do with the scanned image will help you choose the right format for your image. The most common file formats for images are tif, gif, jpg, bmp and psd (Photoshop).
Scanning for Print
If you are going to print out your scanned image, save it as a tif or bmp. The quality of gifs and jpgs in printed documents is inferior to tifs and bmps.
Scanning for Web
If you are going to use your scanned image on the web, save it as a gif or jpg file.
If it is a simple graphic image, save it as a gif file. If you will be scanning photos, save them as jpg files.
Multi-Purpose Scanning
If you are going to both print your scanned image and use it on the web, then save it in a high quality format (psd, tif, or bmp). If needed, you can always open this file later and save it as a web image.
File Formats
TIFF (extension: tif): Used for high-resolution image to be printed
GIF (extension: gif): Used for low-resolution web image, line art, or solid color
JPEG (extension: jpg): Used for low-resolution web image or photograph
Photoshop (extension: psd): Used for high-resolution image to be edited in Photoshop
Bitmap (extension: bmp): Used for high-resolution image to be printed
Knowing what you would like to do with the scanned image will help you choose the right file size. If you are going to use your image on the web, a medium to medium-low quality image will be quite sufficient.
A small image will also load faster on the web page. So you may prefer using lower sizes as the viewers of the image may get impatient waiting for a larger image to load.
For printed images, the file size may need to be higher depending on what type of a document you will use it in. The higher the file size the better the image quality. A higher- size file has a higher resolution. Resolution is the number of pixels (or dots) per inch of image (dpi).
By: Christy Berger
Article Directory: http://www.articledashboard.com
Photocopier Buying Guides
Purchasing a photocopier is something that is usually done only every four or five years. Over that time, technology advances means that the range of machines you are familiar with may have been superseded. As a consequence, it can be a challenging time for the non-expert to select the "right" copier for their organization. There are a number of checkpoints to look out for when considering which photocopier will best meet your requirements.
• The type of photocopier you will need depends on the volume and type of copying you do each day. You may only require a small number of documents to be copied, such as accounts or bills to be sent out, or you may need to copy higher volumes of print such as mailshots. Photocopiers come in a variety of sizes and copy speeds vary, but most copiers have some basic functions that are universal.
• Photocopiers use a light lens to duplicate documents; the original technology is analog, although digital copiers are becoming popular. Digital photocopiers enable the user to print color copies by converting the visual data on the original document into computer code. The computer code then programs the laser printer that creates the final copy.
• The most fundamental benefit of digital technology in copiers, apart from the ability to connect most digital machines to a network, is the way their "scan once / print many" system of operation.
• Analogue machines copy the originals placed in a document feeder, one page at a time, and then deposit multiple copies of each page in an output tray or sorter. If the number of copies exceeds the capacity of the sorter then you have to re-cycle the originals through the document feeder again. Further, the copies can only be removed from the sorter once all pages have been copied.
• A digital copier will firstly scan in all originals and store the digitized image in memory. It then reproduces the copies, one set at a time. The copied sets are then stacked, set-by-set, in the finishing (sorting) unit. This allows you to make very long, non-stop runs of multi-page sets, as you are not limited by a bin capacity, inherent in analogue machines with sorters.
• The clarity of the copy depends on the resolution of the photocopier. The resolution of the photocopier determines the quality and sharpness of an image. This is measured in dots per inch (DPI).
• When endeavouring to select the "right" sized machine for your organisation it is helpful to know the current monthly copy volume of copies done on your present copier. This can best be acquired by reviewing your copy records for the past 12 months and working out a monthly average.
• If you do not keep regular records then this information may be obtained by reviewing recent invoices received from your current supplier. These invoices generally cover a copy charge and therefore indicate the number of copies done in the billing period.
• Most digital copiers being marketed today have the ability to be connected, via an interface card or unit, to a network. It is beyond the scope of this guide (and most users) to cover all technical aspects of network connectivity so it is essential that you seek the advice of an IT specialist or the ITS Division within the university, if considering a networked device.
• Another point to look out for is the pages per minute function. This determines how many pages your copier prints per minute. The higher the number of pages, the quicker your copier speed will be. If you need documents to be enlarged or reduced, look out for the enlargement/reduction and zoom functions.
The amount of features a photocopier can have varies greatly. Modern multifunctional photocopiers can also act as fax machines, digital storage devices and computer scanners, with information stored on a hard disk. The most important thing to remember is size. If you have a small office, don’t go for an industrial sized photocopier, unless you want it to function as your office desk as well.
By: Vinay Choubey
Article Directory: http://www.articledashboard.com
• The type of photocopier you will need depends on the volume and type of copying you do each day. You may only require a small number of documents to be copied, such as accounts or bills to be sent out, or you may need to copy higher volumes of print such as mailshots. Photocopiers come in a variety of sizes and copy speeds vary, but most copiers have some basic functions that are universal.
• Photocopiers use a light lens to duplicate documents; the original technology is analog, although digital copiers are becoming popular. Digital photocopiers enable the user to print color copies by converting the visual data on the original document into computer code. The computer code then programs the laser printer that creates the final copy.
• The most fundamental benefit of digital technology in copiers, apart from the ability to connect most digital machines to a network, is the way their "scan once / print many" system of operation.
• Analogue machines copy the originals placed in a document feeder, one page at a time, and then deposit multiple copies of each page in an output tray or sorter. If the number of copies exceeds the capacity of the sorter then you have to re-cycle the originals through the document feeder again. Further, the copies can only be removed from the sorter once all pages have been copied.
• A digital copier will firstly scan in all originals and store the digitized image in memory. It then reproduces the copies, one set at a time. The copied sets are then stacked, set-by-set, in the finishing (sorting) unit. This allows you to make very long, non-stop runs of multi-page sets, as you are not limited by a bin capacity, inherent in analogue machines with sorters.
• The clarity of the copy depends on the resolution of the photocopier. The resolution of the photocopier determines the quality and sharpness of an image. This is measured in dots per inch (DPI).
• When endeavouring to select the "right" sized machine for your organisation it is helpful to know the current monthly copy volume of copies done on your present copier. This can best be acquired by reviewing your copy records for the past 12 months and working out a monthly average.
• If you do not keep regular records then this information may be obtained by reviewing recent invoices received from your current supplier. These invoices generally cover a copy charge and therefore indicate the number of copies done in the billing period.
• Most digital copiers being marketed today have the ability to be connected, via an interface card or unit, to a network. It is beyond the scope of this guide (and most users) to cover all technical aspects of network connectivity so it is essential that you seek the advice of an IT specialist or the ITS Division within the university, if considering a networked device.
• Another point to look out for is the pages per minute function. This determines how many pages your copier prints per minute. The higher the number of pages, the quicker your copier speed will be. If you need documents to be enlarged or reduced, look out for the enlargement/reduction and zoom functions.
The amount of features a photocopier can have varies greatly. Modern multifunctional photocopiers can also act as fax machines, digital storage devices and computer scanners, with information stored on a hard disk. The most important thing to remember is size. If you have a small office, don’t go for an industrial sized photocopier, unless you want it to function as your office desk as well.
By: Vinay Choubey
Article Directory: http://www.articledashboard.com
Review Of Some Handy Software To Use Your Printer & Fax Machine & Copier & Scanner
Here is a compiled list of digital photo organization software you can find in the market today.
Printing your Faxes or email
FancyFax - This program lets you create, print and fax personalized fax cover sheets. Your cover sheets can include any bitmap picture and FancyFax comes with starter clip-art. You can also choose your layout styles and fonts. If you have a FaxModem installed, you can use FancyFax to fax quick, one-page messages.
Impact ColorFax – This program is designed for users who need a simple and effective PC color faxing software solution. Impact Color Fax is designed to run on Windows NT 4.0/Win2000/XP and Win95/98/ME, and offers many features.
InterPrint – This program is an Internet email management and printing solution. With this program important messages sent to your email account can be automatically printed to your printer, and waiting for you when you arrive. Benefits include: Web-based browsing of print job status; printing from anywhere; printing anything; submit jobs as printer formatted data streams or in the native application format.
StupidFax - This program works with fax modems to automatically print and save incoming fax calls. Incoming faxes are routed and printed to the Windows default printer. Incoming faxes are logged with the time, date and status info. http://www.maxmax.com/aDownloads.htm
Turning your scanner to a copy machine
Art-Copy 3.0 – Your scanner can be turned into a copier or fax by using this program. Use your scanner to copy in color/greyscale and print it out on any printer. Or if you have a FAX Modem, it will let you scan a document to a FAX Modem. This program is easy to use and comes with full support for most printers. Comes qwith an attractive 3D, photo-realistic user interface.
Copying Machine – Copying Machine works just like any real copying machine, but has some additional capabilities. For example you can save the images to disc so you can make copies of them in the future without having to scan them again. You can make a selection on a page in order to zoom in on a particular part. Another feature is that you can align an image so it is perfectly centered when printed. http://www.meusesoft.com/
Photocopier – If you have a scanner and a printer why not combine those two into a copy machine? With this program, you just place your document on your scanners’ platen, start Photocopier, and press its Copy button. After a few moments your printer produces a copy of the document. The program has no difficult settings and is very user friendly.
By: Christy Berger
Article Directory: http://www.articledashboard.com
Printing your Faxes or email
FancyFax - This program lets you create, print and fax personalized fax cover sheets. Your cover sheets can include any bitmap picture and FancyFax comes with starter clip-art. You can also choose your layout styles and fonts. If you have a FaxModem installed, you can use FancyFax to fax quick, one-page messages.
Impact ColorFax – This program is designed for users who need a simple and effective PC color faxing software solution. Impact Color Fax is designed to run on Windows NT 4.0/Win2000/XP and Win95/98/ME, and offers many features.
InterPrint – This program is an Internet email management and printing solution. With this program important messages sent to your email account can be automatically printed to your printer, and waiting for you when you arrive. Benefits include: Web-based browsing of print job status; printing from anywhere; printing anything; submit jobs as printer formatted data streams or in the native application format.
StupidFax - This program works with fax modems to automatically print and save incoming fax calls. Incoming faxes are routed and printed to the Windows default printer. Incoming faxes are logged with the time, date and status info. http://www.maxmax.com/aDownloads.htm
Turning your scanner to a copy machine
Art-Copy 3.0 – Your scanner can be turned into a copier or fax by using this program. Use your scanner to copy in color/greyscale and print it out on any printer. Or if you have a FAX Modem, it will let you scan a document to a FAX Modem. This program is easy to use and comes with full support for most printers. Comes qwith an attractive 3D, photo-realistic user interface.
Copying Machine – Copying Machine works just like any real copying machine, but has some additional capabilities. For example you can save the images to disc so you can make copies of them in the future without having to scan them again. You can make a selection on a page in order to zoom in on a particular part. Another feature is that you can align an image so it is perfectly centered when printed. http://www.meusesoft.com/
Photocopier – If you have a scanner and a printer why not combine those two into a copy machine? With this program, you just place your document on your scanners’ platen, start Photocopier, and press its Copy button. After a few moments your printer produces a copy of the document. The program has no difficult settings and is very user friendly.
By: Christy Berger
Article Directory: http://www.articledashboard.com
Konica Minolta
Konica Minolta, the name usually brings to mind their camera or their photographic materials. However, it is also one of the top players in the printing and ink manufacturing business. The lines below will take you through a brief history of the company and touch upon their all-new environment friendly polymerized toner.
Konica’s Humble Beginnings
Like all other big names in the printing business Konica Minolta too has roots way back in the past and forayed into the printing business due to the potential of printers and inks in the market.
Rokusaburo Sugiura began selling photographic materials at his Tokyo apothecary in 1873 and laid the foundations for Konica. Minolta was founded in 1928 to initially manufacture cameras and then went on to pioneer technologies such as a latent image transfer system, the world’s first magnification and reduction photocopier and the world’s first photocopier to produce two-color images in a single pass.
Konica Minolta gave its share of firsts to the world in the imaging and printing field. Among these was the world's first double lens reflex camera in 1937, then the world’s first camera with a coated lens in 1946. The year1962 took the Hi-Matic camera by Konica Minolta beyond the realms of the earth and into space by astronaut John Glenn on Friendship 7.
Going onto the printing and copier field, Konica Minolta launched the world’s first copier to use latent image transfer in 1975, and then in 1983 came the copier with zoom magnification again another first! 1987 and 1991 saw the world’s first single-pass two-color copier and three-color combination copier and fax machines respectively. In 2001, Konica Minolta launched the polymerized toner.
Konica’s Environment Friendly Technology
The Polymerized Toner
People today are more environmentally conscious than ever. Leading this trend is the Polymerized Toner that Konica created to reduce waste and printing costs.
The Manufacturing Process:
The first step in the process is to synthesize resins that are approximately one hundred nanometers i.e. one billionth of a meter in diameter via emulsion polymerization. These polymerized resin particles are then chemically coagulated and fused into precise ratios. Coloring pigments and additives are added to obtain the standard colors.
The process also utilizes very little energy and hence conserves energy which now a days is a very important and expensive commodity!
What to Expect From the Polymerized Toner
Now why would one use the polymerized toner, here is why,
All Konica Minolta color laser printers use polymerized toner, which reproduces high-quality images to give its customers be it in professional photography or business documents, complete satisfaction and value for money.
The small diameter and uniform shape of these toner particles offer superior concealment, which means space previously left between each toner particle has now been eliminated. As a result, the toner provides consistent, high-quality images with improved reproduction of text and fine lines.
Since polymerized toner needs no oil for fusing, it produces natural-looking low-gloss color images and documents that can be written on as well as allow notes to be attached to, and are therefore suitable for business use.
Smaller toner particles have a better transfer rate to paper, which thus reduces the amount of toner used in image reproductions hence conserving the toner and reducing recurring toner replacement costs.
Polymerized toner is also friendlier to our environment. It requires less energy in its manufacturing process than conventional toners that use traditional kneading and pulverizing methods.
The amount of CO2, NOx and SOx emissions that cause global warming and acid rain are cut by approximately 30%.
Therefore if you are planning to buy a printer and are very conscious of the environment around you and would want to contribute to it’s betterment; and also be able to use technology then what are you waiting for go ahead and get yourself the appropriate printer according to your requirements from the diverse range provided by Konica Minolta.
In addition, rest assured you are getting value for money and you are not guilty of splurging on technology that will destroy our environment in the long run because Konica puts in efforts to make their products as environment friendly as is possible!
By: John Sollars
Article Directory: http://www.articledashboard.com
Konica’s Humble Beginnings
Like all other big names in the printing business Konica Minolta too has roots way back in the past and forayed into the printing business due to the potential of printers and inks in the market.
Rokusaburo Sugiura began selling photographic materials at his Tokyo apothecary in 1873 and laid the foundations for Konica. Minolta was founded in 1928 to initially manufacture cameras and then went on to pioneer technologies such as a latent image transfer system, the world’s first magnification and reduction photocopier and the world’s first photocopier to produce two-color images in a single pass.
Konica Minolta gave its share of firsts to the world in the imaging and printing field. Among these was the world's first double lens reflex camera in 1937, then the world’s first camera with a coated lens in 1946. The year1962 took the Hi-Matic camera by Konica Minolta beyond the realms of the earth and into space by astronaut John Glenn on Friendship 7.
Going onto the printing and copier field, Konica Minolta launched the world’s first copier to use latent image transfer in 1975, and then in 1983 came the copier with zoom magnification again another first! 1987 and 1991 saw the world’s first single-pass two-color copier and three-color combination copier and fax machines respectively. In 2001, Konica Minolta launched the polymerized toner.
Konica’s Environment Friendly Technology
The Polymerized Toner
People today are more environmentally conscious than ever. Leading this trend is the Polymerized Toner that Konica created to reduce waste and printing costs.
The Manufacturing Process:
The first step in the process is to synthesize resins that are approximately one hundred nanometers i.e. one billionth of a meter in diameter via emulsion polymerization. These polymerized resin particles are then chemically coagulated and fused into precise ratios. Coloring pigments and additives are added to obtain the standard colors.
The process also utilizes very little energy and hence conserves energy which now a days is a very important and expensive commodity!
What to Expect From the Polymerized Toner
Now why would one use the polymerized toner, here is why,
All Konica Minolta color laser printers use polymerized toner, which reproduces high-quality images to give its customers be it in professional photography or business documents, complete satisfaction and value for money.
The small diameter and uniform shape of these toner particles offer superior concealment, which means space previously left between each toner particle has now been eliminated. As a result, the toner provides consistent, high-quality images with improved reproduction of text and fine lines.
Since polymerized toner needs no oil for fusing, it produces natural-looking low-gloss color images and documents that can be written on as well as allow notes to be attached to, and are therefore suitable for business use.
Smaller toner particles have a better transfer rate to paper, which thus reduces the amount of toner used in image reproductions hence conserving the toner and reducing recurring toner replacement costs.
Polymerized toner is also friendlier to our environment. It requires less energy in its manufacturing process than conventional toners that use traditional kneading and pulverizing methods.
The amount of CO2, NOx and SOx emissions that cause global warming and acid rain are cut by approximately 30%.
Therefore if you are planning to buy a printer and are very conscious of the environment around you and would want to contribute to it’s betterment; and also be able to use technology then what are you waiting for go ahead and get yourself the appropriate printer according to your requirements from the diverse range provided by Konica Minolta.
In addition, rest assured you are getting value for money and you are not guilty of splurging on technology that will destroy our environment in the long run because Konica puts in efforts to make their products as environment friendly as is possible!
By: John Sollars
Article Directory: http://www.articledashboard.com
Photocopier Buying Guides - By: Vinay Choubey
Purchasing a photocopier is something that is usually done only every four or five years. Over that time, technology advances means that the range of machines you are familiar with may have been superseded. As a consequence, it can be a challenging time for the non-expert to select the "right" copier for their organization. There are a number of checkpoints to look out for when considering which photocopier will best meet your requirements.
• The type of photocopier you will need depends on the volume and type of copying you do each day. You may only require a small number of documents to be copied, such as accounts or bills to be sent out, or you may need to copy higher volumes of print such as mailshots. Photocopiers come in a variety of sizes and copy speeds vary, but most copiers have some basic functions that are universal.
• Photocopiers use a light lens to duplicate documents; the original technology is analog, although digital copiers are becoming popular. Digital photocopiers enable the user to print color copies by converting the visual data on the original document into computer code. The computer code then programs the laser printer that creates the final copy.
• The most fundamental benefit of digital technology in copiers, apart from the ability to connect most digital machines to a network, is the way their "scan once / print many" system of operation.
• Analogue machines copy the originals placed in a document feeder, one page at a time, and then deposit multiple copies of each page in an output tray or sorter. If the number of copies exceeds the capacity of the sorter then you have to re-cycle the originals through the document feeder again. Further, the copies can only be removed from the sorter once all pages have been copied.
• A digital copier will firstly scan in all originals and store the digitized image in memory. It then reproduces the copies, one set at a time. The copied sets are then stacked, set-by-set, in the finishing (sorting) unit. This allows you to make very long, non-stop runs of multi-page sets, as you are not limited by a bin capacity, inherent in analogue machines with sorters.
• The clarity of the copy depends on the resolution of the photocopier. The resolution of the photocopier determines the quality and sharpness of an image. This is measured in dots per inch (DPI).
• When endeavouring to select the "right" sized machine for your organisation it is helpful to know the current monthly copy volume of copies done on your present copier. This can best be acquired by reviewing your copy records for the past 12 months and working out a monthly average.
• If you do not keep regular records then this information may be obtained by reviewing recent invoices received from your current supplier. These invoices generally cover a copy charge and therefore indicate the number of copies done in the billing period.
• Most digital copiers being marketed today have the ability to be connected, via an interface card or unit, to a network. It is beyond the scope of this guide (and most users) to cover all technical aspects of network connectivity so it is essential that you seek the advice of an IT specialist or the ITS Division within the university, if considering a networked device.
• Another point to look out for is the pages per minute function. This determines how many pages your copier prints per minute. The higher the number of pages, the quicker your copier speed will be. If you need documents to be enlarged or reduced, look out for the enlargement/reduction and zoom functions.
The amount of features a photocopier can have varies greatly. Modern multifunctional photocopiers can also act as fax machines, digital storage devices and computer scanners, with information stored on a hard disk. The most important thing to remember is size. If you have a small office, don’t go for an industrial sized photocopier, unless you want it to function as your office desk as well.
Purchasing a photocopier is something that is usually done only every four or five years. Over that time, technology advances means that the range of machines you are familiar with may have been superseded. As a consequence, it can be a challenging time for the non-expert to select the "right" copier for their organization.
Vinay Choubey
Content Writer
Find more about Photocopier at www.ShoppingSoLow.com .
• The type of photocopier you will need depends on the volume and type of copying you do each day. You may only require a small number of documents to be copied, such as accounts or bills to be sent out, or you may need to copy higher volumes of print such as mailshots. Photocopiers come in a variety of sizes and copy speeds vary, but most copiers have some basic functions that are universal.
• Photocopiers use a light lens to duplicate documents; the original technology is analog, although digital copiers are becoming popular. Digital photocopiers enable the user to print color copies by converting the visual data on the original document into computer code. The computer code then programs the laser printer that creates the final copy.
• The most fundamental benefit of digital technology in copiers, apart from the ability to connect most digital machines to a network, is the way their "scan once / print many" system of operation.
• Analogue machines copy the originals placed in a document feeder, one page at a time, and then deposit multiple copies of each page in an output tray or sorter. If the number of copies exceeds the capacity of the sorter then you have to re-cycle the originals through the document feeder again. Further, the copies can only be removed from the sorter once all pages have been copied.
• A digital copier will firstly scan in all originals and store the digitized image in memory. It then reproduces the copies, one set at a time. The copied sets are then stacked, set-by-set, in the finishing (sorting) unit. This allows you to make very long, non-stop runs of multi-page sets, as you are not limited by a bin capacity, inherent in analogue machines with sorters.
• The clarity of the copy depends on the resolution of the photocopier. The resolution of the photocopier determines the quality and sharpness of an image. This is measured in dots per inch (DPI).
• When endeavouring to select the "right" sized machine for your organisation it is helpful to know the current monthly copy volume of copies done on your present copier. This can best be acquired by reviewing your copy records for the past 12 months and working out a monthly average.
• If you do not keep regular records then this information may be obtained by reviewing recent invoices received from your current supplier. These invoices generally cover a copy charge and therefore indicate the number of copies done in the billing period.
• Most digital copiers being marketed today have the ability to be connected, via an interface card or unit, to a network. It is beyond the scope of this guide (and most users) to cover all technical aspects of network connectivity so it is essential that you seek the advice of an IT specialist or the ITS Division within the university, if considering a networked device.
• Another point to look out for is the pages per minute function. This determines how many pages your copier prints per minute. The higher the number of pages, the quicker your copier speed will be. If you need documents to be enlarged or reduced, look out for the enlargement/reduction and zoom functions.
The amount of features a photocopier can have varies greatly. Modern multifunctional photocopiers can also act as fax machines, digital storage devices and computer scanners, with information stored on a hard disk. The most important thing to remember is size. If you have a small office, don’t go for an industrial sized photocopier, unless you want it to function as your office desk as well.
Purchasing a photocopier is something that is usually done only every four or five years. Over that time, technology advances means that the range of machines you are familiar with may have been superseded. As a consequence, it can be a challenging time for the non-expert to select the "right" copier for their organization.
Vinay Choubey
Content Writer
Find more about Photocopier at www.ShoppingSoLow.com .
Frugal Ways To Purchase Copiers
If you’re a small business (or even a sole proprietor), you may have erroneously assumed that you could never afford to pay the high price of copiers. Fortunately, the days of copiers that only the mid-to-large size companies could have on site are over. Here, we’ll look at some of the best ways to find copiers within your price range.
Share a Copier
If you work in an “incubator” or other office set-up which encourages a number of start-ups to share office space, you can snag some terrific deals on copiers. Think of it this way – if you lease a model for $1,000 a month and you spread that cost over 10 businesses, you’ll only be paying $1,200 a year for copier service. That’s an incredibly good deal, especially since you could wind up spending much more (especially when you factor in the time and gas “hidden” costs) of running to Staples every time you want to make copies.
Buy a Used Copier
Copiers that have “low mileage” can always be had. Be on the lookout for businesses that are closing their doors or, alternately, growing at a fast pace. (In the case of the latter, their current copiers might not be able to meet their demands; thus, they could have a number of copiers which they want to sell to make way for the newest models.) Make sure you let other professionals know you’re in the market for a copier; that way, you’ll have the best chances of getting one.
Buy a New Copier
You can actually find some newer copiers at some of the office supply stores in your area such as Office Max and Office Depot. They will just be basic models, of course – you won’t find fancy collating abilities and they probably cannot staple. However, they can be a phenomenal asset to any business because having a copier on your premises can make your work go much faster. And you can also make copies of articles, documents, et cetera, right on site rather than having to drive a distance just to get something printed.
Lease a Copier
As previously mentioned, it’s possible to lease copiers as a whole group. But you can also do it on your own if you have enough need for a copier. For example, if you’re a sales professional and you sell insurance, it might behoove you to have a copier in your home. That way, you can make copies right in your home office and won’t have to waste precious selling times (such as between 9:00 a.m. and noon and 3:00 p.m. and 8:00 p.m.) rushing around to find copiers. Call a copier shop in your area and ask for a no-obligation consultation with someone who is knowledgeable about copiers. You can probably also get a good deal through your copier liaison on some kind of maintenance package.
Again, you don’t have to assume that copiers are out of your price range. Though you might never have thought you could afford it, there are plenty of copiers out there, and there are plenty of ways for you to get some great deals.
By: Robert Michael -
Article Directory: http://www.articledashboard.com
Share a Copier
If you work in an “incubator” or other office set-up which encourages a number of start-ups to share office space, you can snag some terrific deals on copiers. Think of it this way – if you lease a model for $1,000 a month and you spread that cost over 10 businesses, you’ll only be paying $1,200 a year for copier service. That’s an incredibly good deal, especially since you could wind up spending much more (especially when you factor in the time and gas “hidden” costs) of running to Staples every time you want to make copies.
Buy a Used Copier
Copiers that have “low mileage” can always be had. Be on the lookout for businesses that are closing their doors or, alternately, growing at a fast pace. (In the case of the latter, their current copiers might not be able to meet their demands; thus, they could have a number of copiers which they want to sell to make way for the newest models.) Make sure you let other professionals know you’re in the market for a copier; that way, you’ll have the best chances of getting one.
Buy a New Copier
You can actually find some newer copiers at some of the office supply stores in your area such as Office Max and Office Depot. They will just be basic models, of course – you won’t find fancy collating abilities and they probably cannot staple. However, they can be a phenomenal asset to any business because having a copier on your premises can make your work go much faster. And you can also make copies of articles, documents, et cetera, right on site rather than having to drive a distance just to get something printed.
Lease a Copier
As previously mentioned, it’s possible to lease copiers as a whole group. But you can also do it on your own if you have enough need for a copier. For example, if you’re a sales professional and you sell insurance, it might behoove you to have a copier in your home. That way, you can make copies right in your home office and won’t have to waste precious selling times (such as between 9:00 a.m. and noon and 3:00 p.m. and 8:00 p.m.) rushing around to find copiers. Call a copier shop in your area and ask for a no-obligation consultation with someone who is knowledgeable about copiers. You can probably also get a good deal through your copier liaison on some kind of maintenance package.
Again, you don’t have to assume that copiers are out of your price range. Though you might never have thought you could afford it, there are plenty of copiers out there, and there are plenty of ways for you to get some great deals.
By: Robert Michael -
Article Directory: http://www.articledashboard.com
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